Mozypro cloud based server4/17/2023 There is no easy way to archive a folder full of emails in MS Outlook within the product. To backup email in MS Outlook if you are using hosted Exchange make sure the provider keeps a backup copy. For other web-based e-mail services, including those provided by your ISP, you can hunt around for instructions or FAQs to see what your options are for creating a local backup. There is an extension for Thunderbird to integrate with most major webmail providers like Yahoo or AOL and Zimbra also has built-in aggregation. Or you can set up POP to keep a copy of your e-mail local, but with no synchronization. Look in Gmail Settings under “offline” to set this up.Īnother option is to set up IMAP, which synchronizes your Gmail to a downloaded e-mail client (like the free and multi-OS compatible Thunderbird or open source Zimbra) to keep on your server or hard drive. This is a pretty useful option, letting you choose which folders you want to maintain locally. You can run Gmail Offline Chrome App to maintain a local copy of Gmail. With Gmail, there are a number of options. For lawyers who are using the free Gmail, or other webmail services, as their primary e-mail tool for client communications, one must ask, “How are you backing that up?” More egregiously, in 2008 Charter Communications (an ISP) accidently deleted 14,000 customers e-mail accounts - and all the e-mail messages in them. While these outages have primarily affected the free Gmail service, even access to the paid Google Apps has occasionally been lost. Google’s Gmail has made news in the past couple of years by “losing” users’ e-mail - often years’ worth. Apple’s iCloud, similar to Dropbox, maintains a cloud copy of your Apple content and a local copy. Online file storage and sync services like Dropbox keep a local copy of your file, unless you take steps to remove it. For files that are synced to the cloud, business class online backup services like Crashplan, BackBlaze, Carbonite and MozyPro maintain a copy of your files on multiple devices, software, servers and more. There are tools like Backupify that backup G-Suite and Office 365. Your contacts and emails can be local to a machine on Outlook if the cloud is down. Office 365, the subscription based Microsoft Office suite makes it easy to set up bi-directional sync in OneDrive for Outlook and Word (plus PowerPoint and Excel). Google Apps administrators can use the Chrome browser for Business MSI to push out offline capabilities to the entire office. Google recommends that you do not use this option for shared computers, since the files will be available to anyone who has access to those computers. For Microsoft Office or other document formats you uploaded to Google Docs, you will still be able to edit them if you have Office software installed. To set up Docs offline go to the settings in Google Docs and click the link at the bottom to “set up Docs offline.” You can set up offline docs locally, though you will have read-only access to Google docs, spreadsheets, presentations, etc. Gmail, Google Docs and Google Calendar are all available in an offline mode. However, what are some practical things a law firm can have in place if the cloud goes down? Office Suites The Law Society of British Columbia published a useful cloud computing checklist most recently updated in May 2017. Understanding how to mitigate the risks of losing data stored by a cloud provider starts with asking the right questions before you begin doing business with them. While the opinion does not set forth specific security requirements, it does recommend that lawyers who use SaaS products consider how they can retrieve data stored by the cloud provider, whether the firm discontinues the service, the service is inoperable or becomes insolvent. NC State Bar Council 2011 Formal Opinion 6 outlines considerations law firms should make when evaluating cloud products. Law firms have adopted many “cloud” or SaaS (software as a Service) products for practice and case management, document storage, online backup, their office suite and more.
0 Comments
Leave a Reply.AuthorWrite something about yourself. No need to be fancy, just an overview. ArchivesCategories |